State registration number 2674 dated on January 18, 2007
ORDER OF THE MINISTER OF EDUCATION, CULTURE
AND SCIENCE OF MONGOLIA
2006-12-29 no. 480 Ulaanbaatar city
To re-approve regulation
Pursuant to Clause 9.2 of Article 9 of the Law on Education and minutes of the Meeting of Head Units of the Ministry held on October 23, 2006 is hereby RESOLVED to:
1. Approve “Procedure for issuance of Higher Education Diplomas” in accordance with Appendix 1 and “Template for Bachelor's, Master’s and Doctoral Degree Diploma” in accordance with Appendix 2.
2. Assign Information, Monitoring and Evaluation Department /M.Baasanjav/, Professional Education Department /R.Bat-Erdene/, Inspection Office of Education, Culture and Science of the State Specialized Inspection Agency /B.Enkhbat/ and Directors of universities, institutes and colleges to adhere this Order from January 1, 2017.
3. In connection with the issuance of this Order, consider invalid Order of the Minister of Education, Culture and Science no.355 of 2002 “To approve procedure, form and template”.
MINISTER U. ENKHTUVSHIN
Appendix 1
Order no.480 of 2010 of the Minister of
Education, Culture and Science
PROCEDURE FOR ISSUANCE OF HIGHER EDUCATION DIPLOMAS
One. GENERAL PROVISION
1.1. This procedure shall be applied in issuance of diploma, bachelor's, master’s and doctoral degree program diplomas confirming that graduates of universities, institutes and colleges /hereinafter referred to as “school”/ obtained a content of higher education program of certain level.
1.2. Higher education diploma is a document to verify fulfillment of program requirements of certain higher education level.
1.3. Template of higher education diploma shall be approved by the state central administrative body in charge of education.
1.4. Relevant school shall be responsible for publishing higher education diploma on security paper with some features according to template specified in Article 1.3. of this procedure and issuance of diploma.
1.5. The state central administrative body in charge of education and office of educational inspection shall supervise implementation of this procedure.
Two. TYPES OF HIGHER EDUCATION DIPLOMAS
2.1. Education level of graduates shall be classified by the following types of higher education diplomas:
- Diploma C
- Bachelor's degree D
- Master’s degree E
- Doctoral degree F
The letter (C, D, E, F) shall be written before number of higher education diploma to identify level of education.
2.2. Higher education diploma shall have state and school registration numbers. State number with nine digits shall embody total number of higher education graduates of the country in particular year, the first four digits represent year of graduation, the last five digits represent diploma number given to certain graduate.
2.3. Doctoral and master’s degree diplomas have four-digit number after the four digits of year. Diploma number shall have the same meaning as specified in Article 2.2.
2.4. Name of school which issued diploma, location of school, father /mother/’s name and first name of graduate, year of graduation, registration number, obtained education level, name of specialization, index, decision to issue diploma and date shall be written in diploma of diploma program and bachelor's degree program. Diploma shall be signed by Chairman of Board, school director, or branch school director, chair of graduation examination commission, head of training unit in charge of program /or dean of faculty/ and certified by school stamp.
2.5. School name, father /mother/’s name and first name of graduate, civil registration number, year of graduation, index of specialization, state and school registration numbers, names of studied courses, credits earned for each course, learning achievement grade in number (100-30 scores) and grade in letter (A.B.C.D), final examination grade, defended thesis name, GPA and credits previously collected at another school by studied courses shall be written in appendix of diploma of diploma program and bachelor's degree program.
Appendix shall be signed by school director or school branch director and head of academic affairs and certified by school stamp.
2.6. Name of country, name of school, diploma type, citizenship, father /mother/’s name and first name of graduate, state and school registration numbers, field of study, defended thesis name, date, decision of defense council shall be written in diploma of master’s and doctoral degree program. Diploma shall be signed by Chairman of Board, chair of defense council, school director, secretary and certified by school stamp.
2.7. School name, citizenship, father /mother/’s name and first name of graduate, state and school registration numbers, specialization index, earned credits by each course, grades, GPA, registration number of previous level education document, defended thesis name and date shall be written in appendix of diploma of master’s and doctoral degree program. Appendix shall be by director of doctoral and master’s degree office, director of academic affairs certified by school stamp.
2.8. Diploma of higher education and its appendix may contain emblem of school.
Three. ORDERING AND PUBLISHING HIGHER EDUCATION DIPLOMA
3.1. School shall submit official letter requesting to order for bachelor's, master’s and doctoral degree diplomas for graduates of particular year by March 1 of each year to the state central administrative body in charge of education in accordance with the “Form-1”.
3.2. Security publishing company shall execute contract with school, and publish diplomas according to submitted registration numbers provided by school.
3.3. Diploma of higher education and its appendix should be published in state official language, which uses Mongolian Cyrillic alphabet. If necessary, diploma and its appendix can be attached in English language and in Mongolian script.
3.4. Diploma publishing contract shall clearly state diploma model, quantity, number of publications, security features, duration, payment terms, quality, price, obligations and responsibilities of the parties.
3.5. Security publishing company and school shall review contract each year. Parties shall prepare deed of diploma transfer, write detailed report including details as number of publications, stamp prepared, published and deleted. These shall be signed by representatives of participating parties, and transferred to school archive together with relevant materials to keep in archive for 20 years.
Four. DIPLOMA ISSUANCE AND STOREAGE
4.1. Diploma of higher education and its appendix shall be written based on the following documents:
- Order of school director to award diploma
- Academic affairs office confirmation on earned credits, list of courses, grades and GPA
- Minutes of final examination commission meeting
- Citizen’s identification card
- Learning achievement record book
4.2. School name, specialization name and index shall be written in diploma of higher education in accordance with school certificate of state registration and license to conduct training activities.
4.3. School director shall be responsible for accuracy of assessment reported in higher education diploma.
4.4. Decision to award higher education diploma, documents to prove decision to award diploma and list of graduates’ names in electronic form shall be submitted to Education Inspection Office by August of particular academic year.
4.5. School shall keep copies of diplomas and their appendixes issued to graduates of diploma programs, bachelor's, master’s and doctoral degree programs together with decision to award diplomas in archive for 70 years.
4.6. School whose license to conduct training activities has been revoked shall prepare report on diplomas and their appendixes issued to all graduates in accordance with the Form-2. Education documents issued to graduates in writing and electronic form together with order of school director and submit to the state central administrative body in charge of education, Education Inspection Office and state archive.
4.7. Matter of re-issuance of higher education diplomas of discharged school shall be reviewed and resolved by state Education Inspection Office.
Five. INFORMATION RELEASE
5.1. School shall submit Form-2. Education documents issued to graduates to the state central administrative body in charge of education in writing and electronic form by July 15 of each year.
5.2. The state central administrative body in charge of education shall sum up information submitted from schools and release national summary by November 1 of each year.
5.3. A book with a list of graduates and diploma registration numbers for the year shall be published annually before graduation ceremony and distributed to libraries, media, users and public.
5.4. Security publishing company shall submit report on published and transferred doctoral, master’s and bachelor's degree program diplomas to schools to the state central administrative body in charge of education, Education Inspection Office within the third quarter of each year.
Six. MISCELLANEOUS
6.1. Infringement of this procedure by educational institutions, officials and citizens is punished by the relevant laws and regulations.
Appendix 1 to the Order no. 480 of 2006
of the Minister of Education, Culture and Science
Form-1.
ORDER TO PUBLISH DIPLOMA OF
UNIVERSITY, INSTITUTE AND COLLEGE
year … month … day
|
№ |
Name and index of specialization |
Form of study |
Diploma degree |
Number of graduate students provided to statistics |
Number of graduates |
Note |
|
1 |
Order given by: . . . . . . . . . . . . . . . . .
/Stamp / /Signature/
Form -2
REPORT ON DIPLOMAS ISSUED TO GRADUATES
. . . UNIVERSITY, INSTITUTE AND COLLEGE
Form of study /full-time, part-time, extra-mural/
Name of specialization: . . . . . . . . . . . .
Specialization index: . . . . . . . . . . . .
Number and date of Order (decision) to issue diploma (certificate):
Name of the company where diploma was published: . . . . . . . . . . . . . .
year…month…day
|
№ |
Surname, first name |
Sex |
Citizen Identification Number |
Diploma number |
Work Place |
|
Number |
Registration number |
||||
|
1. |
Report prepared by: . . . . . . . . . . . . . . . . .
/Stamp / /Signature/
—————о0о—————–
